20+ Best n8n Workflow Automation Templates for Small Businesses

Workflow automation streamlines routine tasks, saving both time and money. As an AI development & workflow automation consulting company, Intuz helps businesses with custom AI/ML solutions, AI-powered workflow automations, and software development. Automate your business processes across:

• Sales & Marketing
• Accounting & Finance
• Operations
• E-Commerce
• Customer Support
• Admin & Backoffice
• Logistics & Supply Chain

Top 23 n8n Workflow Automation Templates - Created by Intuz

1. Automate Hyper-Personalized Email Outreach with AI, Gmail & Google Sheets

This template automates the crafting and sending of highly personalized email replies from raw lead/inquiry data in Google Sheets, eliminating tedious manual follow-ups and improving response quality.

• Automatically follow up with new leads from website contact forms using contextual messaging
• Respond intelligently to customer support inquiries—sending first replies or acknowledgments with relevant content
• Nurture marketing leads from content downloads, webinar sign-ups, or interest forms by sending tailored responses

Explore this n8n template to see it in action.

2. Automate AI Upwork Proposal Generation with Apify, Google Gemini & Sheets

This workflow automates the process of finding relevant Upwork job postings and generating personalized proposals using AI, streamlining the application process for freelancers and agencies.

• Automatically scrapes Upwork for new job listings based on defined criteria.
• Utilizes Google Gemini AI to craft tailored proposals using a customizable company knowledge base.
• Logs job details and proposal drafts into Google Sheets for easy management and review.

Explore this n8n template to see it in action.

3. Automate Data Extraction from Faxes & PDFs using Google Gemini and Google Sheets

This workflow addresses the challenge of transforming unstructured data in faxed or PDF documents into structured spreadsheet format. It automates reading, parsing, and organizing information without manual data entry.

• Extracting patient or client details (name, ID, date) from medical or legal fax documents
• Processing invoices or purchase orders sent as PDFs and capturing line-item data
• Parsing survey forms or feedback forms submitted as scanned PDFs and logging responses

Explore this n8n template to see it in action.

4. Sync New Subscribers from Google Sheets to MailerLite without Duplicates

This template automates the process of importing new email contacts from a Google Sheets spreadsheet into MailerLite, while intelligently checking for and preventing duplicate entries.

• Syncing a spreadsheet of leads or signups (e.g. from a web form or event) into MailerLite as subscribers, but only adding contacts not already present
• Maintaining segmented mailing lists by group_id (e.g. categorizing by campaign, region, interest) based on the group_id field in the sheet
• Automating periodic imports (e.g. daily, hourly) so new rows in the spreadsheet get added automatically to MailerLite, with no duplicates introduced

Explore this n8n template to see it in action.

5. Automate Lead Gen & Email Outreach with Apify, Apollo.io, GPT-4 & Google Sheets

This template automates the entire lead acquisition and cold outreach process — discovering new companies, enriching contacts, generating personalized emails, and storing data — so business owners stop doing it manually or relying on disjointed tools.

• Scrape newly funded companies (via Apify/Crunchbase) as lead prospects
• Enrich those prospects’ contact details (names, titles, emails) using Apollo.io
• Use GPT-4 to draft hyper-personalized outreach emails and log them into Google Sheets

Explore this n8n template to see it in action.

6. Automate LinkedIn Post Creation with Image using Google Gemini & DALL-E

This workflow automates the creation and publishing of LinkedIn posts by generating unique content, creating custom images, and optimizing hashtags using AI. It addresses the challenge of maintaining a consistent and engaging LinkedIn presence without manual effort.

• Automatically generates engaging LinkedIn posts tailored to specific topics or themes.
• Utilizes AI (e.g., DALL-E) to create relevant images that complement the generated content.
• Automatically generates trending and SEO-friendly hashtags to enhance post visibility.

Explore this n8n template to see it in action.

7. Automate Expense Reporting from Airtable to QuickBooks

This workflow automates the process of transferring approved expense records from Airtable to QuickBooks Online, eliminating the need for manual data entry.

• Automatically creates expense records in QuickBooks when new approved entries are added to Airtable.
• Downloads receipts from Airtable and uploads them as attachments to the corresponding QuickBooks expense records.
• Updates the status of expense records in Airtable to "Done" once they are successfully logged in QuickBooks.

Explore this n8n template to see it in action.

8. Automate Real-Time QuickBooks Invoice Alerts in Slack

This workflow automates the process of sending real-time notifications to Slack channels whenever a new invoice is created or updated in QuickBooks Online.

• Notifies the sales team instantly when an invoice is generated for a deal they closed, facilitating timely follow-ups.
• Keeps the finance team updated on all billing activities as they happen, ensuring smooth financial operations.
• Allows leadership to monitor revenue-generating activities in real-time through a dedicated Slack channel, aiding in strategic decision-making.

Explore this n8n template to see it in action.

9. Automate Scraping Y Combinator Startups with Apify & Google Sheets

This workflow automates the extraction of startup data from Y Combinator's directory using Apify, organizing the information into Google Sheets. It addresses the challenge of manually compiling comprehensive startup data for lead generation, market research, or investment analysis.

• Automatically gather detailed profiles of startups for outreach or partnership opportunities.
• Analyze emerging startup trends by collecting data on industry, location, and founding year.
• Compile founder and company information to evaluate potential investment opportunities.

Explore this n8n template to see it in action.

10. Auto-Create GitHub PRs & JIRA Updates from Git Commit Commands (Multi-Repo)

This workflow automates the post-commit process by creating GitHub pull requests and updating JIRA tasks based on commit messages. It eliminates the need for manual PR creation and task updates, ensuring a seamless integration between development and project management tools.

• Automatically generates pull requests in GitHub when specific commit messages are pushed.
• Updates the status of corresponding JIRA tasks based on commit information.
• Handles multiple repositories simultaneously, streamlining workflows across various projects.

Explore this n8n template to see it in action.

11. Automate QuickBooks Sales Receipts & Customer Creation from Stripe Payments

This workflow automates the process of recording successful payments from Stripe into QuickBooks by creating corresponding Sales Receipts.

• Automatically create QuickBooks sales receipts for every successful Stripe payment.
• Check for existing customers in QuickBooks and create new records when necessary.
• Eliminate manual data entry, reducing errors and saving time in financial record-keeping.

Explore this n8n template to see it in action.

12. Automate AI Video Ad Generation with Google Veo 3, Gemini, and Airtable

This workflow automates the creation of dynamic AI-generated video ads by transforming a static product image and a creative brief into a polished video. It addresses the challenge of manual video production by streamlining the process, making it efficient and scalable for businesses.

• Automatically generate engaging video ads for product promotions.
• Streamline client video ad creation with minimal manual intervention.
• Produce consistent and creative video content for various platforms.

Explore this n8n template to see it in action.

13. Automate Cold Outreach with Email Personalization using Gemini and Google Sheets

This workflow automates the process of sending personalized cold outreach emails by integrating Google Sheets with Google Gemini. It addresses the challenge of manually crafting individualized emails for each lead, which is time-consuming and prone to inconsistencies.

• Automatically reads and processes lead data from Google Sheets on a defined schedule.
• Utilizes Google Gemini to generate unique email content tailored to each lead's information.
• Updates the Google Sheet with the generated email content, streamlining the outreach process.

Explore this n8n template to see it in action.

14. Automatically Save QuickBooks Invoice PDFs to Google Drive

This workflow automates the process of saving QuickBooks invoice PDFs to Google Drive, addressing the challenge of manual document archiving. By automatically naming and storing invoices based on client details, it ensures organized and secure backups without manual intervention.

• Eliminates manual downloading and saving of invoices by automating the entire process.
• Maintains a clean, chronological, and separate record of all issued invoices for easy access during audits.
• Creates a redundant, secure backup of critical financial documents in cloud storage.

Explore this n8n template to see it in action.

15. Automate QuickBooks Customers & Sales Receipts Generation from a Google Sheet

This workflow automates the process of importing customer and sales receipt data from Google Sheets into QuickBooks Online. It addresses the challenge of manual data entry, reducing errors and saving time for small businesses managing sales transactions.

• Automatically create new customer profiles in QuickBooks from spreadsheet entries.
• Generate sales receipts in QuickBooks based on data from Google Sheets.
• Keep QuickBooks updated with the latest customer and sales information from Google Sheets.

Explore this n8n template to see it in action.

16. Automate QuickBooks Customer & Estimate Creation from Google Sheets

This workflow automates the process of creating new customer records and corresponding sales estimates in QuickBooks directly from Google Sheets.

• Automatically create new customer profiles in QuickBooks when new entries are added to a Google Sheet.
• Generate and link sales estimates to new customers without manual intervention.
• Implement checks to prevent the creation of duplicate customer records by verifying existing entries in QuickBooks.

Explore this n8n template to see it in action.

17. Automate Real-Time QuickBooks Invoice Sync to Google Sheets

This template addresses the common challenge of keeping QuickBooks invoice data in sync with spreadsheets. It ensures any newly created or updated invoice in QuickBooks flows instantly to Google Sheets, eliminating manual export/import, reducing errors, and giving you a live, centralized view of billing data.

• Maintain a shareable Google Sheet of invoices for team members without QuickBooks access
• Keep a real-time backup or audit log of invoices outside of QuickBooks
• Use the synced sheet as input for dashboards (e.g. Data Studio, Grafana) or financial reporting

Explore this n8n template to see it in action.

18. Automate Twitter Posting with GPT-4 Content Generation & Google Sheets Tracking

This template automates the full cycle of social posts by generating fresh tweet content via GPT-4, checking for duplicates based on a log, publishing to Twitter (X), and keeping a history in Google Sheets — thereby removing the manual burden of ideation, posting, and record-keeping.

• Automatically generate and post scheduled tweets (e.g. every few hours or daily)
• Prevent reposting by checking against prior posts stored in Sheets
• Maintain an audit log of published tweets, for tracking and review

Explore this n8n template to see it in action.

19. Automate GitHub PRs & JIRA Updates from Git Commit Commands (Single Repo)

This template enables developers to embed control commands and JIRA issue IDs in commit messages so that pull requests and JIRA ticket updates are done automatically. It solves the friction and delay of manually creating PRs and synchronizing JIRA tickets with code changes.

• Auto-create a GitHub pull request when a commit message includes a specific flag (e.g. [auto-pr])
• Automatically transition or update a JIRA issue (e.g. mark it “Done” or “In Review”) when the commit mentions a “taskcompleted” flag
• Skip or bundle multiple commits before triggering a PR or JIRA update (i.e. conditional logic based on message flags)

Explore this n8n template to see it in action.

20. Automate LinkedIn Profile Research & Email Outreach with Apify, Gemini & Sheets

This template automates lead enrichment (scraping LinkedIn profiles) and then generates highly personalized outreach emails. It solves the pain of manual research + generic outreach, reducing time spent building context-aware messages.

• Enrich a list of LinkedIn profiles automatically with detailed work history and “about” data
• Use AI (Gemini) to craft personalized email subject lines and body copy per lead
• Maintain all data and generated emails in Google Sheets for campaign execution

Explore this n8n template to see it in action.

21. Full-Cycle Invoice Automation: Airtable, QuickBooks & Stripe

Automates the entire invoicing cycle across Airtable, QuickBooks, and Stripe, eliminating manual data entry and mismatches between systems when you approve a deal.

• When a deal in Airtable is marked “Approved for Invoicing,” auto-sync or create the customer in QuickBooks & Stripe
• Generate a QuickBooks invoice and a Stripe payment link, using item data from Airtable
• Update the Airtable record with the QuickBooks invoice number, Stripe link, and set status to “Invoiced”

Explore this n8n template to see it in action.

22. Automate AI Video Creation & Multi-Platform Publishing with Gemini & Creatomate

This workflow automates the entire process of creating and distributing AI-generated videos. It transforms a single text prompt into a fully scripted, visually rich video with AI-generated images and voiceovers, then distributes it across multiple social media platforms.

• Generate viral video scripts using Google Gemini AI and convert them into engaging videos with AI-generated images and voiceovers.
• Organize and manage video content using Airtable, storing scripts, scenes, and metadata systematically.
• Automatically publish the final videos across various social media platforms, including YouTube and Instagram.

Explore this n8n template to see it in action.

23. Automate GitHub, JIRA Release Notes with Google Gemini & Notification Over Email

This workflow automates the process of generating and distributing release notes by integrating GitHub, JIRA, and Google Gemini. It addresses the challenge of manually compiling release notes by automatically extracting relevant commit and issue data, summarizing it using AI, and sending it to stakeholders via email.

• Automatically create release notes by extracting commit messages and JIRA issue details.
• Utilize Google Gemini to generate human-readable summaries of the extracted data.
• Send the generated release notes to designated email recipients, ensuring timely communication.

Explore this n8n template to see it in action.

Why Choose Intuz for n8n Workflow Automation Development

• Deep n8n expertise: Intuz doesn’t just use n8n — we architect workflows leveraging its full potential, including advanced nodes, custom functions, and multi-step automation chains.
• AI-powered decision flows in n8n: We enhance n8n workflows with AI logic — from lead scoring and sentiment analysis to intelligent content routing — transforming simple automation into smart business operations.
• Ready-to-deploy n8n templates: Our library of 20+ n8n templates is crafted specifically for SMBs, saving you weeks of setup while delivering immediate impact.
• Seamless integration with your tools: Intuz ensures n8n workflows connect flawlessly with CRMs, Slack, Google Workspace, Shopify, and more, creating synchronized, end-to-end processes.
• Secure n8n workflows: From API credentials to sensitive business data, we implement n8n automations following strict security and compliance standards.
• Customizable & scalable n8n designs: Each workflow is modular — easily extended or adapted as your business grows — without breaking existing automations.

Book 45-minute free consultation call with our n8n experts, we will assess your current workflow, find out bottleneck and suggest strategy for automation.